Well begun is half done

 

Facilities Management GroupAlaa Al hjaj • FollowingAlaa Al hjaj • Following

2d •

Mobilization Management – FM Contracts
 
"Well begun is half done"
 
#Mobilization is the action of bringing resources into use for a particular purpose.
 
Alternatively, in #FM Language it is the critical months between a contract being awarded and the service provision commencing.
 
Several factors influence the mobilization period.
90 days may be appropriate for some contracts and may be a waste of resources in other contracts.
 
We can summarize the mobilization activities and the influences through which the period is determined in what is known as "THE 5 M's of FM Contract mobilization"
 
🔹Manpower
-Ref: Bid Document, Contract Specification
-Documentation: Site Organization Chart, Job Descriptions, CVs, Submittals, Approvals.
-Process: Interviews, Client and Internal, Demobilization Plans of Existing Contracts.
-Timeline: Typically 45 - 60 Days, Size of the team.
 
🔹Material
-Ref: Bid Document, Contract Specification.
-Documentation: List of Consumables, Spares, PPEs, AMCs, etc. Material Approval Requests.
-Process: Procurement and Stores.
-Timeline: Typically 30 Days.
 
🔹Machines
-Ref: Bid Document, Contract Specification.
-Documentation: List of Tools and Equipment
-Process: Procurement and Stores, Submission and approval
-Timeline: Typically 30 Days.
 
🔹Methods
-Ref: Bid Document, Contract Specification.
-Documentation: Contract Management Plan, Quality/HSE Plan, Coordination Procedures, KPI-SLA Evaluation Methods, CAFM, SOPs.
-Process: Preparation, Submission, Approvals, and Meetings.
-Timeline: Typically 45 -60 Days.
 
🔹Money
-Ref: Bid Document BOQ and Letter of Award.
-Documentation: Budget, Formats for Petty Cash.
-Process: Budgeting, Petty Cash Management, Cash flow.
-Timeline: Typically 7 Days.
 
Finally, mobilization is the most important period for creating harmony and setting the tone in visions between the service provider and the client, an effective mobilization can make the difference between operational failure and success.